Closing week prep email for buyers
A free buyer workflows prompt for real estate agents. Fill in the blanks, then copy it or open it straight in ChatGPT or Claude.
Fill in the blanks
Leave any field empty to keep the [BRACKET] in the copied prompt. Your name, brokerage, city, phone and email are remembered in this browser.
Your prompt
Write a 250-word email to my buyer 5 days before closing. Closing: [DATE, TIME, LOCATION OR REMOTE/MOBILE NOTARY, TITLE OR ESCROW COMPANY] Final walkthrough: [DATE AND TIME] Cover: - What to bring: photo ID plus the title company's list: [PASTE THEIR LIST] - Final walkthrough: what to check (agreed repairs done, systems and appliances working, nothing left behind that shouldn't be) - Wire fraud warning, prominently: never follow wiring instructions from an email or text; call the title company at a number verified independently before sending money; I will never email wiring changes - Utilities: schedule transfers of [LIST] for closing day - A reminder that I'll be there with them End with: "Excited for you. Anything else on your mind?" Sign as [YOUR NAME], [YOUR PHONE].
AI output is a draft. Read every word before a client does.
When to use it
About five days before a buyer's closing, to head off surprises at the table.
Tip for a better answer
Paste the title company's actual closing checklist so the AI doesn't guess ID or funds rules, and resend the wire fraud warning by text the day before.
How to push the first draft further
- Reply “shorter” or “half the length”. First drafts run long.
- Ask for “three versions with different tones” and keep the best lines from each.
- Paste something you wrote that sounds like you and say “match this voice”.
Related prompts
The prompt pack
All 100 prompts, organized by your week
Lead gen, listings, buyers, sellers, negotiation, follow-up and referrals, written with Fair Housing and the 2024 NAR settlement in mind. PDF, CSV for Notion or Sheets, and a plain-text copy. $9, one time.